You’re cruising along, uploading your ads to Facebook (cough), when suddenly you start getting a bunch of negative comments. Your post (or worse, posts about your post) went viral! And people hate it. I mean, they really, really hate it.
It’s too late to stuff this back in the can, but a few minutes of crisis communications can save you weeks of headaches. Here’s how to make an apology that will (mostly) extinguish the flames:
1.) Apologize right away. One hundred negative comments is better than 1,000.
2.) Accept blame. Look, no one wants to be wrong. But everyone is wrong at least once in their lives. Your time is now and this is going to be easier if you admit it.
Great example: We’re sorry our actions offended our customers. We greatly value your opinions.
Bad example: We’re sorry you feel that way.*
*Tip! You can’t apologize for other people’s feelings. You need to apologize for your role in causing those feelings.
Awful, terrible, no good example: If you didn’t like the ad, you’re obviously not our target demographic. You just don’t understand our art.**
**This response is even more offensive than the original problem. If you say something like this, expect the incident to get much, much worse. Even if the objecting group isn’t your target demographic, you won’t win friends stomping on other groups.
3.) Demonstrate your understanding of the objection. If you can make your audience feel like you “get” them, you’ll be back on track faster than if you miss the point. Let’s say your ad is deemed sexist. Here are some good and bad ways your apology can go:
Great example: We understand this advertisement demonstrates a sexist attitude. This is not how we want to portray our brand and it’s not a reflection of the attitude at Brandname.
Bad example: We’re sorry you felt this was sexist. If you look at the ad, it’s clearly not sexist because there’s a woman in it.
Resist the urge to over-defend yourself. The goal is to indicate that this kind of behaviour is not in line with your brand values. If you acknowledge the objection is valid, you build credibility.
4.) Promise to remove the offending material. Then remove it. Make sure you tell people you’re doing it. When you let people know you’ve heard their concerns and are taking action, you begin to build trust again.
5.) Promise this won’t happen again.
Great example: We are undergoing a review of our approval processes. We will be more careful in the future to ensure something like this doesn’t happen again.
Bad example: We’re leaving this up because there’s nothing wrong with it.
Again, defensiveness is bad. You can assert your brand values without insisting you’re right.
6.) Sign it with love from the C-suite. Get your CEO, owner or Grand Poobah to sign the heck out of that apology. A signature from the C-suite proves to customers you’re serious, and this issue has been brought to the top.
7.) Post your apology everywhere. Send it to news outlets. Make a video with your CEO reading it. Add it to your Facebook page. Tweet it. Make sure people who are looking for the offensive content (and they will be legion) find your apology instead.
8.) Don’t do it again. Hire a committee of feminists. Consult with friends. Start taking bids from other agencies. Whatever you have to do to avoid this happening again, do it. Because the only thing worse than issuing one apology is trying to explain why it happened again.
When you’re done with your apology, you should have something like this. I took the imaginary ‘sexist ad’ scenario and ran with it.
On behalf of Brandname, we sincerely apologize for the offense we caused with our recent ad, Adname. We would like to thank our fans and followers for bringing the problems with the ad to our attention. We recognize that this ad, however well-intentioned, depicts a situation that is demeaning to women. Brandname’s corporate values support equality, and clearly this ad is not in line with those values. For that reason, we have decided to pull the ad and remove it from our Facebook page. We will also be reviewing our approval processes to ensure our future advertising better reflects our values and our customer’s values.
Thank you for all the opinions you’ve shared with us about Adname. We promise you we’ll do better in the future.
Sincerely,
Ms. CEO of the Company
What does your ideal apology sound like?
















